Procurement
Procurement
Purchase entry management with cart-style line items, vendor cost tracking, and inbound shipment documentation.
Gain full visibility into your procurement pipeline — from purchase entry creation through to vendor payment and document reconciliation.
Purchase entry
Purchase entries capture vendor, product line items, cost pricing, and payment tracking in a single workspace with cart-style line item management.
Creating a purchase entry
- Navigate to Purchase and select Purchase Entry
- Create a new entry and select or add a vendor
- Add products with quantities and agreed cost pricing
- Link to a shipment entry for cost allocation
- Attach reference documents (vendor invoices, packing lists)
- Submit for approval via workflow
| Status | Description |
|---|---|
| Draft | Being prepared, not yet finalized |
| Confirmed | Costs and quantities finalized |
| Shipped | Linked to an active shipment entry |
| Invoiced | Vendor invoice received and reconciled |
| Paid | Payment completed |
| Cancelled | Entry cancelled before fulfilment |
Inbound documents
Manage documents related to your purchase entries using the document workspace:
Supplier invoices and packing lists
Bill of lading or airway bill
Certificate of origin
Import customs declarations
Inspection certificates
Finance integration
Purchase entries integrate with the Finance module for payable header tracking and payment reconciliation. Each purchase entry generates expected payable schedules that can be tracked against actual vendor payments through the Payables module.